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Records Authority
@recordsauthority.org
31 followers 37 following 40 posts
The definitive resource for records management, eDiscovery and information governance.
Glossary, vendor directory and webinars at recordsauthority.org
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Records Authority @recordsauthority.org · 21d
Records Authority: The definitive resource for records management, eDiscovery and information governance.

Here we share terms from our glossary, plus our vendor directory and webinars.

recordsauthority.org

#RecordsManagement #eDiscovery
recordsauthority.org
Redacted on Screen, Exposed in the Production

#RecordsManagement #eDiscovery
Redacted on Screen, Exposed in the Production
Redaction failures in eDiscovery often stem from unverified exports that expose hidden PII in metadata and native files, risking compliance and confidentiality.
recordsauthority.org
November 3, 2026 at 8:07 PM
recordsauthority.org
Term of the day: Time-Based Retention

Time-based retention is an approach to keeping records for a fixed period measured in time, such as 5, 10, or 20 years, after which they become eligible for...

Full definition: recordsauthority.org/glossary/time-based-retention

#RecordsManagement #eDiscovery
Time-Based Retention. Time-based retention is an approach to keeping records for a fixed period measured in time, such as 5, 10, or 20 years, after which they become eligible for disposition. The record is held and typically protected from deletion or alteration until the specified period elapses. It contrasts with retention that is triggered by the occurrence of an event rather than the passage of a set span of time.
November 3, 2026 at 4:08 PM
recordsauthority.org
Prepare Your TAR Workflow for Unconfirmed FTC Recall Floors

#RecordsManagement #eDiscovery
Prepare Your TAR Workflow for Unconfirmed FTC Recall Floors
FTC's unconfirmed TAR recall and precision floors pose challenges. Legal teams must prepare adaptable workflows to meet these potential standards and avoid last-minute changes.
recordsauthority.org
November 2, 2026 at 8:06 PM
recordsauthority.org
Term of the day: The Sedona Principles

The Sedona Principles are a set of best practices and recommendations for handling electronically stored information (ESI) when it must be produced in...

Full definition: recordsauthority.org/glossary/the-sedona-principles

#RecordsManagement #eDiscovery
The Sedona Principles. The Sedona Principles are a set of best practices and recommendations for handling electronically stored information (ESI) when it must be produced in legal disputes. They were developed by The Sedona Conference, a nonprofit research and educational institute focused on law and policy, to guide organizations and legal practitioners in dealing with electronic documents during litigation. Because they represent guidance rather than binding law, their application depends on the relevant jurisdiction and the circumstances of each matter.
November 2, 2026 at 4:08 PM
recordsauthority.org
Top Email or Every Email? The Privilege Log Dilemma

#RecordsManagement #eDiscovery
Top Email or Every Email? The Privilege Log Dilemma
The debate over logging top emails versus every email in threads impacts review costs and legal risks. Certification logs may offer a practical middle ground.
recordsauthority.org
November 1, 2026 at 8:06 PM
recordsauthority.org
Term of the day: Temporary Records

Temporary records are records that an organization is authorized to dispose of once they are no longer needed, either right away or after a set retention period...

Full definition: recordsauthority.org/glossary/temporary-records

#RecordsManagement #eDiscovery
Temporary Records. Temporary records are records that an organization is authorized to dispose of once they are no longer needed, either right away or after a set retention period has passed. They are distinguished from records that must be kept permanently, and their eventual disposition may involve destruction or, in some cases, donation. Whether a record is temporary depends on decisions made through an approved records schedule.
November 1, 2026 at 4:08 PM
recordsauthority.org
AI Log Retention: A Field Guide for Defensible Programs

#RecordsManagement #eDiscovery
AI Log Retention: A Field Guide for Defensible Programs
This guide outlines how organizations can establish AI log retention policies that comply with legal and regulatory requirements, ensuring defensible data management.
recordsauthority.org
October 31, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Technology-Assisted Review

Technology-Assisted Review (TAR) is a process in which computer software helps sort through large volumes of documents by learning from...

Full definition: recordsauthority.org/glossary/technology-assisted-review

#RecordsManagement #eDiscovery
Technology-Assisted Review. Technology-Assisted Review (TAR) is a process in which computer software helps sort through large volumes of documents by learning from decisions made by expert human reviewers. Instead of people reading every document, the software classifies documents so that reviewers can focus on a smaller, more relevant set. It is commonly used during eDiscovery, the identification and review of documents in the context of legal matters.
October 31, 2026 at 3:08 PM
recordsauthority.org
Can We Skip the 26(f) Call This Time?

#RecordsManagement #eDiscovery
Can We Skip the 26(f) Call This Time?
The Rule 26(f) conference is a crucial step in discovery planning, not just a formality. Proper preparation prevents costly mistakes and sets a strong foundation.
recordsauthority.org
October 30, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Technical Metadata

Technical metadata is information that describes the technical characteristics of a digital object or data asset, such as its structure, format, and how it is...

Full definition: recordsauthority.org/glossary/technical-metadata

#RecordsManagement #eDiscovery
Technical Metadata. Technical metadata is information that describes the technical characteristics of a digital object or data asset, such as its structure, format, and how it is stored or accessed. It answers practical questions about what a file or dataset is made of and how a system handles it, rather than what the content means to a business user. In recordkeeping contexts, it typically supports the management, understanding, and long-term usability of digital objects.
October 30, 2026 at 3:10 PM
recordsauthority.org
Scan Now or Convert Later? Your Legacy Migration Path

#RecordsManagement #eDiscovery
Scan Now or Convert Later? Your Legacy Migration Path
Choosing the right legacy migration path hinges on inventory accuracy and compliance needs. Proper planning prevents audit failures and costly data retrieval delays.
recordsauthority.org
October 29, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Taxonomy

A taxonomy is a structured way of organizing items into categories, typically arranged in a hierarchy so that broader groups contain narrower ones. In records and information...

Full definition: recordsauthority.org/glossary/taxonomy

#RecordsManagement #eDiscovery
Taxonomy. A taxonomy is a structured way of organizing items into categories, typically arranged in a hierarchy so that broader groups contain narrower ones. In records and information contexts, it is used to sort and label things such as documents so they can be found and managed consistently. The term originates in the biological sciences, where it refers to the classification of organisms, but the underlying practice of systematic classification applies across many domains.
October 29, 2026 at 3:10 PM
recordsauthority.org
When Courts Draw the Line on Discovery Requests

#RecordsManagement #eDiscovery
When Courts Draw the Line on Discovery Requests
This guide explains how courts draw the line on discovery requests, focusing on drafting contention interrogatories that avoid burden objections while gathering key case facts.
recordsauthority.org
October 28, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Tamper Evidence

Tamper evidence refers to a device, feature, or process designed so that any unauthorized access or interference with a protected item leaves a visible or otherwise...

Full definition: recordsauthority.org/glossary/tamper-evidence

#RecordsManagement #eDiscovery
Tamper Evidence. Tamper evidence refers to a device, feature, or process designed so that any unauthorized access or interference with a protected item leaves a visible or otherwise detectable sign. The goal is not to prevent tampering outright but to make it apparent that tampering has occurred. Common examples include seals, tapes, and markings that cannot be removed and replaced without leaving a trace.
October 28, 2026 at 3:09 PM
recordsauthority.org
Court Allows Late Privilege Claim After Insurer Walks Away

#RecordsManagement #eDiscovery
Court Allows Late Privilege Claim After Insurer Walks Away
A court ruled that a late privilege claim was excusable after an insurer denied coverage, highlighting the need for flexible, case-by-case privilege assertions.
recordsauthority.org
October 27, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Tagging

Tagging is the practice of attaching descriptive labels to a piece of information or content, such as a document, image, or dataset, so it can be identified and found more easily...

Full definition: recordsauthority.org/glossary/tagging

#RecordsManagement #eDiscovery
Tagging. Tagging is the practice of attaching descriptive labels to a piece of information or content, such as a document, image, or dataset, so it can be identified and found more easily. These labels typically take the form of metadata that describe what the item is or how it should be handled. In a recordkeeping context, tagging supports organizing and retrieving materials, though the labels alone do not by themselves make an item an authoritative record.
October 27, 2026 at 3:08 PM
recordsauthority.org
When Redaction Meets Rule 612

#RecordsManagement #eDiscovery
When Redaction Meets Rule 612
The Coinstar case confirms that producing redacted documents a witness reviewed complies with Rule 612(b), influencing eDiscovery and legal strategies.
recordsauthority.org
October 26, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Synonym Ring

A synonym ring is a basic type of controlled vocabulary that groups together words meaning the same thing so that a search for any one of them retrieves results tagged with...

Full definition: recordsauthority.org/glossary/synonym-ring

#RecordsManagement #eDiscovery
Synonym Ring. A synonym ring is a basic type of controlled vocabulary that groups together words meaning the same thing so that a search for any one of them retrieves results tagged with the others. It links equivalent terms for a concept without adding hierarchy, definitions, or other structure. This helps users find relevant information even when they use different words to describe the same idea.
October 26, 2026 at 3:09 PM
recordsauthority.org
AI Can't Negotiate Your ESI Protocol

#RecordsManagement #eDiscovery
AI Can't Negotiate Your ESI Protocol
Federal courts mandate collaborative ESI protocol development involving experts. AI tools assist but cannot replace required negotiation and transparency.
recordsauthority.org
October 25, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Superseded Records

A superseded record is one that has been replaced by a newer version or by a more current record covering the same subject. The older record is no longer the...

Full definition: recordsauthority.org/glossary/superseded-records

#RecordsManagement #eDiscovery
Superseded Records. A superseded record is one that has been replaced by a newer version or by a more current record covering the same subject. The older record is no longer the operative one, though it may still be kept for a defined period before disposition, depending on organizational policy and applicable requirements. Being superseded describes a record's status; it does not by itself mean the record should be destroyed immediately.
October 25, 2026 at 3:08 PM
recordsauthority.org
SEC's New Exam Handbook: Four Changes That Matter

#RecordsManagement #eDiscovery
SEC's New Exam Handbook: Four Changes That Matter
The SEC's updated exam handbook details four critical changes that help compliance teams prepare strategically for examinations and align retention policies.
recordsauthority.org
October 24, 2026 at 7:07 PM
recordsauthority.org
Term of the day: Submission Information Package

A Submission Information Package (SIP) is the bundle of digital content and accompanying information that a content provider hands over...

Full definition: recordsauthority.org/glossary/submission-information-package

#RecordsManagement #eDiscovery
Submission Information Package. A Submission Information Package (SIP) is the bundle of digital content and accompanying information that a content provider hands over to a digital repository so it can be taken in and preserved. It contains the material to be stored along with the information needed for the repository to process it. The exact form and contents of a SIP are typically agreed between the provider and the repository beforehand.
October 24, 2026 at 3:10 PM
recordsauthority.org
Repeat plaintiffs brought 97% of complaints, up from 89% in August.

#RecordsManagement #eDiscovery
September 2026 website accessibility lawsuit report
148 federal website accessibility lawsuits were filed in September 2026 across 8 states. What the complaints alleged, who was sued, where, and by whom.
www.accessibility.com
October 23, 2026 at 7:30 PM
recordsauthority.org
Can We Actually Use That Screenshot in Court?

#RecordsManagement #eDiscovery
Can We Actually Use That Screenshot in Court?
Screenshots of social media posts face admissibility challenges under the Best Evidence Rule. Forensic captures with metadata and hash values provide stronger legal proof.
recordsauthority.org
October 23, 2026 at 7:06 PM
recordsauthority.org
Term of the day: Subject Heading

A subject heading is a word or phrase assigned to a resource, such as a book or document, to describe what it is about. It helps people find materials on a given...

Full definition: recordsauthority.org/glossary/subject-heading

#RecordsManagement #eDiscovery
Subject Heading. A subject heading is a word or phrase assigned to a resource, such as a book or document, to describe what it is about. It helps people find materials on a given topic by grouping items under consistent, standardized terms rather than relying only on the exact words that appear in the item itself.
October 23, 2026 at 3:09 PM